CONDITIONS OF HIRE

 1. RIGHT TO REFUSE. The Committee or the Chairperson acting on their behalf reserve the right to refuse any application received for hire of the hall, without assigning any reason. The period of hire is strictly that agreed with the Hall Manager and must not be exceeded. It is the responsibility of those hiring the hall (hereinafter call the HIRER) to make known these rules to all persons participating in the activities for which the hall has been hired. All functions are to finish by 11.00 p.m.

2. SAFEGUARDING – It is the responsibility of any organisation who wishes to use the hall for activities which might involve vulnerable users, in particular children, young people and vulnerable adults, to have appropriate safeguarding policies and event supervision arrangements in place. Confirmation of the hirer’s policy being in place must be given when booking the hall. The safeguarding policy for Jevington Village Hall will be made available to all adults who book the hall for any activities, via the hiring book in the Hall.

3. All breakages and damage must be paid for. The hire times must include the setting up and clearing up. The Hall Manager will open up the hall and leave the keys in the main hall. When you have finished could you lock up and put the keys where requested by the Hall Manager.

4. CAR PARKING -There is no car park attached to the Hall. All cars belonging to persons attending the hall will be parked in the village at their own risk.

5. ALCOHOL - No alcoholic drinks are permitted to be sold or consumed on the premises without permission from the Committee - notify the Booking Clerk and she will seek permission from the Committee for you. If you are selling alcohol it is the responsibility of the Hirer to obtain any Event Notices/Licences from Wealden District Council/Police – an additional approved signed copy must be sent to the Hall Manager for forwarding to the Committee for their approval. Hirers must be aware of their obligations under the Licensing Act 2003 to ensure that alcohol is not sold to those under the age of 18.

6. BETTING, GAMING & LOTTERIES - Nothing shall be done on or in the premises in contravention of the law relating to betting, gaming & lotteries. The hirer shall be responsible for seeing that the requirements of the relevant legislation are strictly observed.

7. PUBLIC ENTERTAINMENT - It is the responsibility of the hirer to obtain any necessary licenses. No children may be permitted to films when they are below the age of classification for the film or show. No unlicensed gambling or entertainment of an adult or sexual nature shall be permitted on the premises.

8. SAFETY & SECURITY -Nothing shall be done that might invalidate our cover under the insurance policy – a copy of which is on display in the hall. Fire appliances must be kept in place and used for no other purpose, and no obstructions must be placed in exits. The Hirer needs to check whether they need insurance for the event that they are holding. If there is an accident whilst taking part in their activities e.g. falling from a bouncy castle; tripping over wires to speakers and injuries whilst taking part in such things as Yoga, this will not be covered by our insurance. The Hirer should carry out a risk assessment to ensure that the village hall is fit for purpose. Jevington Village Hall is covered by its own Public Liability Insurance. However, there are some exceptions to this cover. If you require further information, please contact Jevington Village Hall’s Booking Clerk.

9. SMOKING - Smoking is not permitted in any part of the building.

10. HEATERS - The heaters will be turned off in the summer. If heat is required switch them on but remember to switch off before you leave.

11. PRIOR TO LEAVING -The HIRER will check before leaving the premises that:

• All heaters have been turned off.

• All electric lights have been switched off.

• All windows are shut and doors locked and bolted.

12. USE OF EQUIPMENT – please make sure that:

• After use all equipment is cleaned, dried and returned to its allocated place.

• Tables and chairs are not dragged across the floors.

13. CLEANING - All users are expected to leave the hall in a clean condition; otherwise an additional charge will be made. The cleaning materials are stored in the cupboard by the entrance door.

14. DISPOSAL OF WASTE - Please remove all waste and rubbish and take away from premises. The Hall does not have a commercial rubbish removing contract.

15. NO NUISANCE TO LOCAL RESIDENTS WILL BE TOLERATED

·  Excessive levels of noise is prohibited.

·  Fireworks are prohibited.

·  Excessive noise created by children outside the hall is unacceptable; parents or guardians must ensure that this does not happen.

·  Users of the hall will arrive and depart with the minimum of noise.

·  Functions will finish by 11p.m. (unless prior approval has been granted by the Committee)

·  Please consider local residents when leaving the premises.

·  No candles.

·  No foodstuffs to be left on site. Any infestations caused by a hirer’s disregard of this will be charge to the hirer.

·  No equipment to be left on site.

·  No food for commercial sale to be cooked on site.

· Proof of Insurance must be produced if requested.